Timelines & Deliverables

Legend
🟣 = Information (read & be aware)
🟡 = Action required (you need to do something)
🔴 = Deadline (last day to do something)
🔗 = Link / form / portal to complete the action
☑️ = Deadlines/event has passed

January

☑️ Jan 14 – All Partner Kick-off Meeting
Overview of the year, expectations, and opportunities.

🟡 Jan 14 – Stand Selection Form Opened
Choose stand design, and initial preferences.
🔗 Go to: Partner Stand Selection Form

🟡 Jan 14 – Focus Session Booking Opened
Secure your Focus Session slot.
🔗 Go to: Focus Session Booking Form

☑️  Jan 26 – Pitch a Talk: Form Closed
Submit your proposed speaker/session for editorial review before midnight.

☑️ Jan 26 – Site Inspection @ Waterfront
Walk-through, booth placement, logistics overview.

February

🟡 Feb 2 – Partner Ticket Registration Opened
Register your partner tickets via Exhibitor Portal.
🔗 Exhibitor Portal
Having trouble? read about the system here or contact Linda Tierney

🟣 Feb 9 – Pitch a Talk: Selection Notification
You will be notified if your pitch moves forward.

🔴 Feb 16 – Deadline: Book Focus Session closes
Last day to secure a Focus Session.
🔗 Focus Session Booking Form

March

🔴 Mar 2 – Deadline: Stand Selections & Booth Orders
Submit all booth choices, furniture, tech, branding, and extras.
🔗 Partner Stand Selection Form

🟣 Mar 5–8 – International Women’s Day Activations
Optional partner activations and visibility moments.

April

🟣 7th (TBD) April: Purple Wave Campaign
Coordinated LinkedIn moment where attendees, volunteers, partners, and speakers post at the same time on the same day, using a shared media kit. Learn more here. 

🔴 Apr 8 – Deadline: Partner Ticket Registration
Unused tickets will be released to the waiting list.
🔗 Exhibitor Portal
Having trouble? read about the system here or contact Linda Tierney

🟣 Apr 21 – Setup & Rigging @ Waterfront
Onsite booth build and deliveries.

🟣 Apr 22 – Conference Day: #WITswe2026