🔎 Before the Day

Planning your talk 🗣️

Between now and late April, you will have spoken to either Elin Eriksson, Creative Director of WIT, or our moderator, Stephanie Darvill. If you want any more support planning your talk, you can book Stephanie through her Calendly here.

This year’s theme is “Riding the Tides of Tech”. Read more about the theme here!

We booked you because we know you fit very well into this theme and have ridden many tides of tech throughout your careers. The audience wants to hear about you as a person, tech innovations in your field, and of course your work, but it shouldn’t be a sales pitch. We trust you to make it a fantastic speech!

👀 If you want to get a feel of the stage space and type of previous speakers, you can watch keynotes from last year (and all previous years) then you can find them here 📹

Tickets 🎟️

For you: Please fill in this form (if you haven’t already)

For friends:
As a speaker, you have a +1, which you can add when you register for a ticket yourself, or send it to stephanie.darvill@womenintech.se
All other tickets will be allocated via a raffle, if you have someone that wants to join us in Stockholm, they can join the waitlist. Tell your network the entire event will be live streamed on our website so make sure they are signed up as a member 🔥

Stage set up 🎪

Main stage: We have three sections when the main stage is live: 9:00-10:10, 10:45 – 12:00, and 15:30-16:30.

Interview stage: This will be on the main stage as well to use the same technical set up, but it will be live-streamed whilst the live audience are on coffee breaks. If anyone in person does want to stay and listen, they are welcome to. We have five sections when the interview stage is live (8:10 – 8:40, 10:20 – 10:40, 12:05 – 12:50, 13.50-14.05, and 15:05 – 15:25)

You can see the stage setup below. The sofas will stay on stage the whole time and will be used for panels when we have them and also double as the setting for the Interview Stage.

You will be given a head mic, a clicker (if you have a presentation), and at the rehearsal on 21st April you can pick up Women in Tech cue cards. A tip is to have your notes printed beforehand so you can just stick them onto the cue cards.

If you are showing slides, the middle screen will be your presentation, the two side screens will be cameras on you. You will have a timer, and a screen mirroring the presentation in front of you. On the screen infront, you will see current slide, next slide, and some presenters notes, but we recommend you not relying on that as it may not be easy to read from afar.

Bios and social media 📸

If you haven’t already done so, please provide your details for social media announcements on this link.

Feel free to post about speaking at the event on your social media, you can generate your own image here: ttps://eventulator.com/e/WITswe2026/mediakit/speaker/

Presentations 🖥️

To ensure the smooth execution of your lecture, we need to receive your slides no later than 15th April.

Here are some guidelines:

• You can upload your presentation file to this Dropbox link  
• The presentation should be in PowerPoint or Keynote format.
• Please note that we do not accept PDF or Google Slide formats.
• The format of the presentations should be 16:9.
• If you use fonts that are not standard in the Office package, please attach these fonts along with your presentation.
• If you have embedded videos in your presentation, we recommend attaching the video file separately along with your presentation. (Smaller GIF-like videos that are a smaller part of the slide are ok to embed.)
• Avoid using YouTube links, or links to other online content. However, if you wish to use them, please provide the link to the video so that our technician can check if it can be downloaded locally on the computer.
• It is crucial that you name your presentation according to the following information: Date, speaker’s name, speech title, for example: “22nd April_Anna_Johansson _AI_Challenges”
• Following the event, your video will be posted on WIT Play and Youtube.

Day before event & rehearsals – 21st April 🎙️

🎤 Rehearsal

We have rehearsals for all main stage speakers on 22nd April 16:00-19:00. You will be able to pick up WIT cue cards. Note: You won’t be running through your entire speech; it is a tech rehearsal to ensure all cues and visuals are correct.

• 16:00-16:20: All speaker briefing by WIT team, Event Tech team, and venue security
• 16:20-19:00: A run-through of the main stage agenda (in chronological order: https://womenintech.se/witswe2026/program/)

Interview stage speakers are not required to rehearse, but if you want to join us to meet some of the other speakers, and get a feel for the space, and meet our interview stage host Soledad, then you are welcome to join! We will also have an ‘open table’ with some snacks and drinks in the hotel bar.

There will be an ‘open table’ with some snacks and drinks after the rehearsals on the 21st at the hotel restaurant in Waterfront. It’s the same venue as the conference, you’ll find the restaurant behind the hotel reception desk. 

Preparation for the day quick facts ✍🏾

📍 Location: Waterfront Congress Centre (behind T Centralen), Stockholm

✍🏾 Registration: You will get a QR code for your badge via email.

📆 Event: Full day 22nd April. Doors open at 8:00.
Main Stage with keynotes, panels and lightning talks goes live at 9.00 – 16:30.
We strongly encourage you to watch all the talks during the day, as they will be amazing! The after-conference mingle runs at 16:30 – 18:30. For those who are ready for more, we will have a relaxed speakers’ dinner from 18:30 at the Waterfront hotel restaurant – please accept the calendar invite. 

⏰ Time on stage: Keep an eye on the agenda on the website: https://womenintech.se/witswe2026/program/  You will need to be in the speakers green room 30 minutes before your time on stage and the stage managers will make sure you have had makeup and take you to get your mic.

🎤 Rehearsal: 21st April – we will have a speaker’s briefing and rehearsal from 16:00 – 19:00, all main stage speakers will rehearse their talk. Interview stage speakers will not rehearse, but if you want to join us to meet the other speakers, then you are welcome to join! We will have an informal open table for snacks/lighter dinner after rehearsals. 

💄Makeup: There will be makeup artists in the green room for speakers, you will do your own hair. You will have an allocated makeup slot that will be confirmed a couple of days before the event.

👔 Clothing: It’s good to be aware that you will have a head mic and the battery pack will need to be clipped onto your back, either at belt level, bra, or wear shorts under a dress – whatever your most comfortable in.

📹 Live stream: The event will be live-streamed on womenintech.se so you can share with friends and colleagues.